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Finance Administrator

Central Support

Posted 8/8/2018 until 11/22/2018

Description:

POSITION SUMMARY:

The Finance Administrator participates in planning, evaluating, and implementing fiscal and administrative processes in areas of activity that include: financial reporting, audit and reconciliation controls, sales contract and payment processing, management information systems (MIS), and related policy and procedure applications.
 
DISTINGUISING FEATURES:

This position requires skill and ability in establishing effective fiscal reporting functions, and productively addressing policy and procedural issues within the context of organizational goals.
 
DUTIES AND RESPONSIBILITIES:

Because all Archdiocesan employees represent the Roman Catholic Church, they are expected to conduct themselves according to the goals and mission of the Church in performing their work.

• Plans, coordinates, evaluates and implements financial reporting functions for Catholic Mortuaries; ensures work meets various internal and external standards, policies and procedures, laws and regulations, guidelines and deadlines; develops and implements effective policies and procedures; consults with concerned Mortuaries and Chancery staff for purposes of improving such procedures; develops goals and objectives; sets priorities; makes recommendations.

• Develops and formulates the preparation of the operational and capital budgets; submits proposed budgets to Executive Director for review and approval. Provides ongoing monitoring and review of the budget and proposes revisions as needed.

• Responsible for preparation of monthly financial statements for funeral home operations including detailed explanations of budget variances. 

• Develops procedures and implements controls to ensure the maintenance of funds to meet proposed expenditures; prepares various budgetary and cost analysis reports for all Catholic Mortuaries' cost centers and development project.

• Assists in the development and implementation of operational policies, practices and procedures for the processing and administration of contracts, billings and billing schedules, contract payment schedules and other contractual obligations; ensures proper accounting and cash control procedures are followed.

• Works with Patron Services Manager to assure proper recording and management of down payments, monthly payments and other monies processed in the central processing office; resolves questions and conflicts with the bank.

• Conducts audits at Mortuary offices; acts as a primary interface to Chancery Internal Auditing Department and outside auditors.

• Coordinates with Mortuary Managers, Mortuary Department personnel and other Archdiocesan personnel to ensure effective and efficient communication, contract compliance, patron care, monetary integrity and furtherance of Archdiocese goals and purposes.

• Participates in planning, organizing, and implementing short-range and long-range programs, training and activities to develop assigned personnel, facilities, equipment and services.

• Participates in reviewing, testing and recommending the purchase of new equipment, software and supplies. Prepares the specifications for equipment, supplies and services contracts.

• Participates in the preparation and maintenance of a variety of narrative and statistical records and reports related to the financial records of the department.

• May supervise and evaluate the performance of personnel; arranges for appropriate training.

• Keeps abreast of various local, state, and federal laws, guidelines, and mandates; interprets and applies these to the conduct of business; keeps staff informed of such.

• May represent Catholic Mortuaries at various conferences and meetings; may attend various internal or external staff and management meetings; may present reports, studies, and summaries; may serve as liaison to ACC MIS and Accounting Departments regarding financial matters.

• Performs related duties as assigned.

Requirements:

MINIMUM QUALIFICATIONS:
Education and Experience
Any combination of education and experience likely to provide the required knowledge, skills, and abilities, typically:

• Master’s degree in accounting or business administration with a major in accounting.

• Five years of related experience with at least one year in a supervisory capacity.

Knowledge, Skills, and Abilities

Knowledge of: 
• Archdiocese and Church policies, procedures and organization.

• City, state, federal and church laws and regulations governing contractual obligations and billing and receipt processing.

• Principles and practices of management, supervision and training.

• Accounting and budgeting practices and techniques.

• Developing and managing data processing (MIS) systems.

• Interpersonal skills using tact, patience and courtesy.

• Preparing policies and procedures.

• Modem office equipment, practices and procedures.

• Effective methods of cost control including budget preparation and control, equipment and materials selection and personnel utilization.

• Proficient in English usage.

• Basic Spanish oral and written communication desirable. 

• Mortuaries operations, regulations and procedures helpful.
Skill in:

• Assigning, delegating and monitoring work assignments.

• Preparing and controlling budgets.

• Oral and written communications.

• Short-range and long-range planning.

Ability to:
• Establish and maintain cooperative and effective working relationships with others.

• Analyze problems and opportunities accurately and recommend effective courses of action.

• Plan and organize work.

• Work independently with minimal direction.

• Select, train, supervise and evaluate personnel.

• Read, interpret, apply and explain Archdiocese and Mortuary Department policies, contracts, rules and procedures.

• Work with confidential information and materials.

• Meet schedules and time lines.

• Prepare and maintain a variety of reports and records.

• Position involves sitting, standing and/or walking.

• Requires ability to lift or move objects up to 30 pounds.

• Physical agility required moving downward and/or forward by bending legs and spine.

• Physical ability to sustain movements especially of the fingers, wrists, hands or arms.

• Ability to express or exchange information by means of the spoken word.

• Filing and retrieving documents from cabinets 7 feet high. Must reach above shoulder for drawers or crouch to reach lower drawers.
 
How to Apply:
 
Interested candidates must fill out an application, which can be found on the Archdiocese website at:

http://archla.org/employmentpdf
 
The completed application must be submitted, along with a resume and cover letter to: employment@la-archdiocese.org
 
Please submit the email with the following subject line:
Your First & Last Name, Finance Administrator

Information/Application Contact:

Central Support
3424 Wilshire Blvd.
Los Angeles CA 90010
FAX: 213-637-6115
E-Mail: employment@la-archdiocese.org
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a corp. sole. All Rights Reserved