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Finance Administrator

Central Support

Posted 3/1/2018 until 12/31/2018



The Finance Administrator participates in planning, evaluating, and implementing fiscal and administrative processes in areas of activity that include: financial reporting, audit and reconciliation controls, sales contract and payment processing, management information systems (MIS), and related policy and procedure applications.

This position requires skill and ability in establishing effective fiscal reporting functions, and productively addressing policy and procedural issues within the context of organizational goals.

Because all Archdiocesan employees represent the Roman Catholic Church, they are expected to conduct themselves according to the goals and mission of the Church in performing their work.

• Plans, coordinates, evaluates and implements financial reporting functions for Catholic Mortuaries; ensures work meets various internal and external standards, policies and procedures, laws and regulations, guidelines and deadlines; develops and implements effective policies and procedures; consults with concerned Mortuaries and Chancery staff for purposes of improving such procedures; develops goals and objectives; sets priorities; makes recommendations.

• Develops and formulates the preparation of the operational and capital budgets; submits proposed budgets to Executive Director for review and approval. Provides ongoing monitoring and review of the budget and proposes revisions as needed.

• Responsible for preparation of monthly financial statements for funeral home operations including detailed explanations of budget variances. 

• Develops procedures and implements controls to ensure the maintenance of funds to meet proposed expenditures; prepares various budgetary and cost analysis reports for all Catholic Mortuaries' cost centers and development project.

• Assists in the development and implementation of operational policies, practices and procedures for the processing and administration of contracts, billings and billing schedules, contract payment schedules and other contractual obligations; ensures proper accounting and cash control procedures are followed.

• Works with Patron Services Manager to assure proper recording and management of down payments, monthly payments and other monies processed in the central processing office; resolves questions and conflicts with the bank.

• Conducts audits at Mortuary offices; acts as a primary interface to Chancery Internal Auditing Department and outside auditors.

• Coordinates with Mortuary Managers, Mortuary Department personnel and other Archdiocesan personnel to ensure effective and efficient communication, contract compliance, patron care, monetary integrity and furtherance of Archdiocese goals and purposes.

• Participates in planning, organizing, and implementing short-range and long-range programs, training and activities to develop assigned personnel, facilities, equipment and services.

• Participates in reviewing, testing and recommending the purchase of new equipment, software and supplies. Prepares the specifications for equipment, supplies and services contracts.

• Participates in the preparation and maintenance of a variety of narrative and statistical records and reports related to the financial records of the department.

• May supervise and evaluate the performance of personnel; arranges for appropriate training.

• Keeps abreast of various local, state, and federal laws, guidelines, and mandates; interprets and applies these to the conduct of business; keeps staff informed of such.

• May represent Catholic Mortuaries at various conferences and meetings; may attend various internal or external staff and management meetings; may present reports, studies, and summaries; may serve as liaison to ACC MIS and Accounting Departments regarding financial matters.

• Performs related duties as assigned.


Education and Experience
Any combination of education and experience likely to provide the required knowledge, skills, and abilities, typically:

• Master’s degree in accounting or business administration with a major in accounting.

• Five years of related experience with at least one year in a supervisory capacity.

Knowledge, Skills, and Abilities

Knowledge of: 
• Archdiocese and Church policies, procedures and organization.

• City, state, federal and church laws and regulations governing contractual obligations and billing and receipt processing.

• Principles and practices of management, supervision and training.

• Accounting and budgeting practices and techniques.

• Developing and managing data processing (MIS) systems.

• Interpersonal skills using tact, patience and courtesy.

• Preparing policies and procedures.

• Modem office equipment, practices and procedures.

• Effective methods of cost control including budget preparation and control, equipment and materials selection and personnel utilization.

• Proficient in English usage.

• Basic Spanish oral and written communication desirable. 

• Mortuaries operations, regulations and procedures helpful.
Skill in:

• Assigning, delegating and monitoring work assignments.

• Preparing and controlling budgets.

• Oral and written communications.

• Short-range and long-range planning.

Ability to:
• Establish and maintain cooperative and effective working relationships with others.

• Analyze problems and opportunities accurately and recommend effective courses of action.

• Plan and organize work.

• Work independently with minimal direction.

• Select, train, supervise and evaluate personnel.

• Read, interpret, apply and explain Archdiocese and Mortuary Department policies, contracts, rules and procedures.

• Work with confidential information and materials.

• Meet schedules and time lines.

• Prepare and maintain a variety of reports and records.

• Position involves sitting, standing and/or walking.

• Requires ability to lift or move objects up to 30 pounds.

• Physical agility required moving downward and/or forward by bending legs and spine.

• Physical ability to sustain movements especially of the fingers, wrists, hands or arms.

• Ability to express or exchange information by means of the spoken word.

• Filing and retrieving documents from cabinets 7 feet high. Must reach above shoulder for drawers or crouch to reach lower drawers.
How to Apply:
Interested candidates must fill out an application, which can be found on the Archdiocese website at:
The completed application must be submitted, along with a resume and cover letter to:
Please submit the email with the following subject line:
Your First & Last Name, Finance Administrator

Information/Application Contact:

Central Support
3424 Wilshire Blvd.
Los Angeles CA 90010
FAX: 213-637-6115
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