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Database/Donor Relations Manager – Advancement Department

Notre Dame High School - Sherman Oaks

Posted 10/1/2017 until 10/31/2017


Notre Dame High School is a coed Catholic school in the Holy Cross Tradition.  We are currently seeking a full-time Database/Donor Relations Manager to start immediately within Notre Dame High School’s Advancement Department.

The Database Manager for the Advancement Department reports to the Director of Advancement and works closely with the entire Advancement, Business, and Technology office staff. This position requires mastery of all data systems for the Advancement and Business office, including donations, events, database software and event software.  This is a fundraising position that works directly with donors, foundations, alumni and staff.  There are four primary areas of responsibility:

1) Database management (Blackbaud Raiser's Edge)

2) Donor relations

3) Website-based data management

4) Events

This position requires technology proficiency and ability to work with donors and Advancement staff on events throughout the year.

Database Management​

  • Input and maintain constituency database, including updating donor contact information, donations and online transaction data entry.
  • Maintain the Raiser's Edge to ensure program enables maximum efficiency as a constituent relationship management system consistent with established data entry guidelines. This includes but is not exclusive of periodic maintenance of duplicate records and importing lists as needed.
  • Ensure that all staff and volunteers with access to the Raiser's Edge and Greater Giving receive proper training.
  • Generate queries, reports and exports for mailings, events and tracking of fundraising results.
  • Strategize and implement methodology for maximizing the efficient management of the organization's constituents through the effective use of the Raiser's Edge.
  • Contribute to the organization's effective use of electronic communication by creating queries as requested for bulk emails and managing the email opt-out process using iModules e-mail system.
  • Assist the Director of Information Services with the import of data for incoming students and parents.
  • Work with school Business Office to coordinate fundraising income/pledge reporting, audits/reconciliation, scholarship fund accounting, etc. 

Donor Relations:

  • Process all donations and process donor acknowledgement letters for donations in a timely manner.
  • Manage donor data entry using Raiser's Edge and generate all necessary reports on a monthly and annual basis.
  • Prepare donor records and donations for publication of year-end annual report.
  • Update account contact and other information to insure accuracy of data (correct addresses, phone and email information). 

Website Management:

  • Have a general understanding and proficiency of school website operations/maintenance to supplement and support the webmaster as necessary. 


  • Assist Advancement Office at events using Greater Giving and Auction Pay software programs.
  • Work with the Advancement Office staff to process all donations for events and acknowledge donor constituents of Notre Dame High School following events and charitable giving. 
  • Represent/Support Advancement Office as needed at meetings and events.  


  • Works with Technology department staff and participates in the overall school Technology program.
  • Receives relevant ongoing training (webinars, workshops) to stay current on best practices.


Qualifications, Education and/or Experience:

Bachelor's degree or equivalent preferred.  Minimum of two (2) years of database and donor management experience required; expertise using Blackbaud Raiser's Edge and iModules preferred.

Skills and/or Abilities:

This position is an exempt position which exercises independent judgement, requires strong technology skills, including proficiency in database management programs including advanced Blackbaud Raiser's Edge ability, BidPal, Import-O-Matic and MS Office, with advanced experience with Excel preferred.   Demonstrated ability to process and track donations, import/export raw data to/from donor database.  Experience in Content Management Systems (eg: iModules) and familiarity with HTML.  Requires strong attention to detail and ability to maintain the highest level of confidentiality, including donor information.  Excellent verbal/ written and interpersonal communication skills with donors and staff.  Able to train, and effectively utilize staff and volunteers. Ability to work well with others, exercise sound judgment, and work occasional flexible hours (including evening and weekend work as needed). Excellent organizational skills and demonstrated ability to prioritize and effectively manage multiple tasks and deadlines. Good problem-solving skills.  Support the mission of the Catholic, Holy Cross mission of the school.  Must be able to pass background screen of driving and criminal history. Perform other duties as assigned.

Interested individuals should submit a resume and cover letter by email to ​ 

Information/Application Contact:

Notre Dame High School - Sherman Oaks
13645 Riverside Drive
Sherman Oaks CA 91423
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