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Program Coordinator

Diaconate Formation

Posted 12/21/2017 until 7/20/2018

Description:

POSITION SUMMARY:

Under the direction of the Director, the Program Coordinator will assist with policy and program process of Diaconate Formation.

 

DUTIES AND RESPONSIBILITIES:

Because all Archdiocesan employees represent the Roman Catholic Church, they are expected to conduct themselves according to the goals and missions of the Church in performing their work.

 

  • Screen diaconal formation applications and inquires to establish proper point of contact with diaconal staff and director
  • Participate in interview process for Spanish speaking applicants and potential facilitators or others providing services to diaconal formation
  • Participation in the “inquiry” process currently in development

  • Develop, generate and maintain intermediate level procedures for various diaconate formation functions:
    • Administrative Handbook
    • Facilitator’s Handbook
    • Aspirancy Handbook
    • Candidacy Handbook
    • Ordination Year Handbook
    • Journey and Mentor Couple Handbook
    • Others TBD
  •  ​Participation in information days (Sundays)
  • Assistance to Spanish speaking applicants and candidates in writing and computer use
  • Assist at Religious Education Congress at planned Diaconate Formation booth
  • Assist in review of medical/health and other reports provided for applicants
  • Assists Director in the development and administration of department budget process
  • Acts as liaison between department head and his/her subordinates to ensure they accomplish work projects as planned.
  • Uses computer to type from handwritten material or rough draft copy; reviews drafts and finished documents to ensure correct grammar and spelling; may edit for clarity or effectiveness. May take and transcribe dictation.
  • Coordinates various meetings, workshops, and other activities and events.
  • Composes correspondence, reports, and memos with minimal input from supervisor.
  • Acts as information source on policies and procedures; interprets data and events; may develop new administrative methods to handle data and document procedures as necessary.
  • Operates computer to enter data, format and generate reports using standard software.
  • Maintains calendar; makes travel and hotel reservations for out-of-town travel; arranges and coordinates meetings and appointment schedules.
  • Sets up and maintains confidential files and other records.
  • Maintain candidates’ records, and class roosters updated.
  • Assist Program Facilitators and Formation Office staff on translating, reviewing various documents.
  • Provide assistance to Formation Program applicants regarding ongoing application process. 
  • Maintain applicant records and monitor timely submission of all requested documents; ensure accuracy and completeness of files.
  • Prepare all applicant’s files for submission to the Deacon Advisory Board for selection of new candidates.
  • Performs routine office duties such as ordering and distributing supplies, copying, collating and distributing reports, etc.
  • Takes minutes at meetings.
  • Proofreads correspondence, memos, and various forms and reports for completeness and accuracy.
  • Provides backup support to staff.
  • Assists in special projects as necessary.
  • Uses tact and diplomacy to handle sensitive calls and situations and refers them appropriately.
  • May perform bilingual administrative duties, including written or verbal translation (English/Spanish) as necessary.
  • Must have flexibility to work weekends and evenings.
  • Performs related duties as required. 

Requirements:

Education and Experience

Any combination of education and experience that provides the required knowledge, skills, and abilities, typically:


  • Active member of a Roman Catholic faith community.
  • High School graduation or equivalent.
  • 2 years of college preferred.
  •  2 years of administrative assistance training.

 

 

Knowledge, Skills, and Abilities

 

Knowledge of:

 

  • The mission and organizational structure of the Catholic Church.
  • Office procedures and business etiquette.
  • Current word processing programs including MS Word, Outlook, Excel, Publisher, Sharepoint, and Google Apps/Docs and Social Media.
  • English and Spanish usage, grammar, spelling, and punctuation.
  • Simple bookkeeping and record keeping methods and procedures.

 

Skill in:

 

  • Typing speed sufficient to meet production requirements (minimum of 45 wpm).
  • Written and oral communication. Must be fluent in English and Spanish.
  • Public contact.
  • Short-range organizational planning. 


Ability to:

 

  • Maintain confidentiality.
  • Compose correspondence and summarize information independently.
  • Occasionally lift up to 20 pounds.
  • Sit for sustained periods of time on a daily basis.
  • Perform tasks requiring intermittent bending, stooping, and walking.
  • Sustain frequent movement of the fingers, wrists, hands, and arms.


HOW TO APPLY:


 

Interested candidates must fill out an application, which can be found on our website athttp://archla.org/employmentpdf 

 
The completed application must be submitted, along with a resume to: 
 
Please submit the email with the following subject line:

Your First & Last Name, Position applying for, Location​​​

Information/Application Contact:

Diaconate Formation
3424 Wilshire Blvd.
Los Angeles CA 90010
FAX: 213-637-6115
E-Mail: employment@la-archdiocese.org
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