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Administrative Assistant of Operations & Sales

Catholic Mortuaries

Posted 1/16/2018 until 7/20/2018

Description:

DUTIES AND RESPONSIBILITIES:

Because all Archdiocesan employees represent the Roman Catholic Church, they are expected to conduct themselves according to the goals and mission of the Church in performing their work.

  • Composes correspondence, memos and creative
  • Maintains files for department
  • Process invoices, expense reports, check requests
  • Orders, maintains office supplies
  • Coordinates various meetings, workshops, and other activities and events
  • Assists in other special projects as assigned
  • Performs other related duties as required
  • Assist callers with inquiries, customer service
  • Responsible for managing the Administrative staff for, Mortuaries, Cemeteries, Sales & Patron Services
  • Coordinate and conduct regular administrative meetings and training
  • Communicate all information related to administrative functions to the DOO(s)
  • Develop & update Standard Operating Procedures (SOP) surrounding administrative support functions as they relate to Cemetery & Mortuary 

Requirements:

Education and Experience

Any combination of education and experience likely to provide the required knowledge, skills, and abilities, typically:


  • Active member of a Roman Catholic faith community preferred
  • Minimum 5 years of related administrative experience

 

Knowledge, Skills, and Abilities


Knowledge of:

 

  • Archdiocesan and Church policies, procedures, and organization
  • English usage, grammar, spelling, and punctuation.  Spanish bilingual a plus
  • Basic bookkeeping and record keeping methods and procedures
  • Required: Intermediate to advanced MS Office w/ Outlook, Excel, Word and Power Point

 

 

Ability to:


  • Maintain a high level of confidentiality
  • Work independently and responsibly with little or no supervision
  • Develop and maintain effective working relationships with all staff and outside vendors
  • Use technology resources and possess typing, computer and spreadsheet skills sufficient to meet needs of job
  • Communicate effectively in written and oral form
  •  

Physical and Environmental


  • Position involves sitting, standing and/or walking for sustained periods of time
  • Intermittent bending, stooping, walking, kneeling, and crouching
  • Sustain frequent movement of the fingers, wrists, hands, and arms
  • Occasionally lift up to 20 pounds
  • Filing and retrieving documents from 4-drawers-cabinets 5 feet high.  Must reach above shoulder for 2 drawers or crouch to reach lower drawers
  • Some travel may be required related to the position

HOW TO APPLY:
 
Interested candidates must fill out an application, which can be found on our website at:http://archla.org/employmentpdf
 
The completed application must be submitted, along with a resume to: employment@la-archdiocese.org
 
 

Please send your email with the following subject line: Your First & Last Name, Position, Location​

Information/Application Contact:

Catholic Mortuaries
3424 Wilshire Blvd.
Los Angeles CA 90010
FAX: 2136376116
E-Mail: employment@la-archdiocese.org
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