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Executive Assistant

Catholic Education Foundation

Posted 3/13/2018 until 9/6/2018



Under the supervision of Executive Director, the Executive Assistant is responsible for administrative support as needed for the office of the Executive Director (ED) of the Foundation.



Because all Archdiocesan employees represent the Roman Catholic Church, they are expected to conduct themselves according to the goals and mission of the Church in performing their work.

  • Provides confidential administrative support to the ED in matters pertaining to the CEF.
  • Handles phone calls and correspondence for the ED.
  • Interfaces and maintains excellent relationships with Trustees, Donors, Schools, departments in the ACC and the Foundation team staff.
  • Manages the schedules, locations and notifications of all Trustee Board and Committee meetings; prepares presentation materials; attends meetings and prepares drafts of Trustee and Executive Committee meeting minutes.
  • Maintains Master Calendar for the CEF and schedules calendar time for the ED and for Trustee and Donor events.
  • Drafts and prepares correspondence and letters to conform to CEF standards.
  • Supports Development efforts with graphic designs as needed to create brochures, invitations, flyers, booklets and assists with website upkeep.
  • Maintains all files (topic, personnel, contracts, etc.) for the ED.
  • Participates in scheduling and attending school tours with donors and Trustees.
  • Assists in researching donors.
  • Supports and follows up on campaign solicitations.
  • Provides administrative support for all special events.
  • Performs data entry as needed.
  • Provides back up for Finance Manager on deposits, People Soft payable inputs, drafting, and preparation of donor acknowledgement letters.
  • Provides back up for Program Manager on administration of tuition programs (reading and cataloging applications, mailings)



Education and Experience

Any combination of education and experience likely to provide the required knowledge, skills, and ability, typically:

  • Active member of a Roman Catholic faith community.
  • High school graduation or equivalent.
  • College degree preferred.
  • Minimum six years experience in increasingly responsible secretarial/administrative positions.


Knowledge, Skills, and Abilities

  • Team Player: Maintains effective working relationships.
  • Computer Skills: Working knowledge with Microsoft Word, PowerPoint, Outlook, Excel, Publisher, the Blackbaud Database, PeopleSoft, Photoshop and other desktop publishing and creative computer programs.
  • Operation of standard office equipment and computer.
  • Telephone etiquette and telephone communications.
  • Organization: ability to meet deadlines and handle multiple tasks.
  • Coordination: handle various activities with efficiency, accuracy, and attention to detail.
  • Flexibility: some work required on weekends and evenings to support events and other functions.
  • Confidentiality and sensitivity to various situations and needs.
  • Communicates effectively in written and verbal form.
  • Works independently with initiative.


Must have the ability to:

  • Occasionally lift up to 20 pounds.
  • Sit for sustained periods of time on a daily basis.
  • Perform tasks requiring intermittent bending, stooping, and walking.
  • Sustain frequent movement of the fingers, wrists, hands, and arms. 



Interested candidates must fill out an application, which can be found on our website at 

The completed application must be submitted, along with a resume to: 
Please submit the email with the following subject line:

Your First & Last Name, Position applying for, Location​​​​​

Information/Application Contact:

Catholic Education Foundation
3424 Wilshire Blvd.
Los Angeles CA 90010
FAX: (213) 637-6115
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a corp. sole. All Rights Reserved