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C3 Financial and Administrative Coordinator

Legal Department

Posted 3/15/2018 until 9/6/2018

Description:

POSITION SUMMARY:  

The Catholic Communication Collaboration (C3) Financial and Administrative Coordinator coordinates the financial and administrative reporting aspects of planned and active operations of projects under management by the C3 Project Manager.  The C3 Financial Coordinator will work with C3 staff, vendors and Archdiocesan Administrative Office departments to process, track and report on income, expenses, budgetary targets and related administrative and reporting matters that are part of each approved C3-funded project. 

DUTIES AND RESPONSIBILITIES:

Because all Archdiocesan employees represent the Roman Catholic Church, they are expected to conduct themselves according to the goals and mission of the Church in performing their work.  

  • Assemble and coordinate for the C3 management team reports and projections concerning financial aspects and budgetary requests for C3 projects using existing ERP tools and custom reporting and tracking tools developed for special needs. 
  • Administer the financial tracking of projects by calendaring and tracking vendor contracts, personnel costs, other direct/indirect costs, resource allocation, project forecasting, budget overruns, and by providing budget analyses of the C3 projects. 
  • Work with the C3 Management Team, Project Manager and other staff to formulate budgets and operating parameters for anticipated projects. 
  • Work with vendors and staff of the Financial Services Department to process and track payables and receivables according to established corporate policies. 
  • Collect and coordinate contracts, commitments, vendor information, information requests and responses, and other data and maintain appropriate data and reports to support C3 projects.
  • Participate in C3 working group and other planning sessions as team member in creating and implementing strategic plans, monitoring project compliance and creating reports on budget and other project parameters. 
  • Perform other duties as assigned.

Requirements:

MINIMUM QUALIFICATIONS:

Education:

Any combination of education and experience likely to provide the required knowledge, skills, and abilities, typically:

  • Bachelor's degree in a business related field recommended.
  • Job cost accounting experience a plus. 
  • Archdiocesan VIRTUS certification and fingerprinting (to be completed after offer) 

 

Knowledge, Skills, and Abilities

  • Experience and ability in working on multiple projects with various teams simultaneously. 
  • Experience with reports such as actual vs. budget, project progress, revenue generation, project income, project resource allocation and forecasting.
  • Office management or project management experience preferred. 
  • Proficiency with personal computer and software applications. 
  •  Strong communication skills, both verbal and written. Bilingual skills in other languages, especially Spanish, desirable but not required. 
  • Valid driver’s license, appropriate and insured motor vehicle, ability and willingness to drive to any location within the Archdiocese (Mileage will be compensated at current IRS per-mile rate). 
  • Occasionally lift up to 20 pounds.  
  • Sit for sustained periods of time on a daily basis.
  • Perform tasks requiring intermittent bending, stooping, and walking.

 

HOW TO APPLY:

Interested candidates must fill out an application, which can be found on our website at: http://archla.org/employmentpdf

The completed application must be submitted, along with a resume to: employment@la-archdiocese.org

Please submit the email with the following subject line:

Your First & Last Name, Position applying for, Location

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Information/Application Contact:

Legal Department
3424 Wilshire Blvd.
Los Angeles CA 90010
FAX: 213-637-6115
E-Mail: employment@la-archdiocese.org
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