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Administrative Secretary - Bilingual English/Spanish

Office of Religious Education

Posted 4/24/2018 until 9/6/2018

Description:

Position  Summary:
Under general direction, performs diverse administrative and secretarial duties in support of  supervisor(s)’ functions. May supervise routine clerical activities of others.  
 
Duties and Responsibilities:
Because all Archdiocesan employees represent the Roman Catholic Church, they are expected to conduct themselves according to the goals and mission of the Church in performing their work.
 
·         Uses computer to type from handwritten material or rough draft copy; reviews drafts and finished documents to ensure correct grammar and spelling; may edit for clarity or effectiveness.  May take and transcribe dictation.
·         Composes and revises correspondence, reports and memos with minimal input from supervisor.
·         Checks various forms for completeness and accuracy.
·         Opens, sorts and distributes mail.
·         Files, including set-up, updates and organization.
·         Provides backup support to Administrative Assistant and/or Executive Secretary.
·         Provides backup support to other clerical employees.
·         Maintains and updates various records and files.
·         Performs research duties to obtain information; collates, organizes and summarizes data for review and action by others. 
·         Performs related duties as required.
 ​

Requirements:

Education and Experience

Any combination of education and experience likely to provide the required knowledge, skills, and abilities, typically:


Active member of a Roman Catholic faith community.

Two years of secretarial training.

Minimum of two - four years’ experience in increasing responsible secretarial positions preferably including some experience within the Church.

 

Knowledge, Skills, and Abilities

Knowledge of:

 

·         Archdiocesan and Church policies, procedures and organization.

·         Current word processing, spreadsheet and database software.

·         Office procedures and business etiquette.

·         English usage, grammar, spelling, and punctuation.

  

Skill in:

 

·         Typing at a mínimum of 45 wpm.

·         Web applications and their usage.

·         Short range organizational planning.

·         Operate standard office equipment and computer.

·         Formatting and generating reports.

·         Written and oral communication.  For positions requiring bilingual skills, the incumbent must also be fluent in English and Spanish or other required language.

·         Public contact.

                                                                                                                         

Ability to:

 

·         Demonstrate effective writing skills to summarize information and prepare correspondence independently.

·         Maintain confidentiality.

·         Coordinate and delegate various activities with efficiency.

·         Display sensitivity to various situations and needs.

·         Occasionally lift up to 20 pounds.

·         Sit for sustained periods of time on a daily basis.

·         Perform tasks requiring intermittent bending, stooping, and walking.

·         Sustain frequent movement of the fingers, wrists, hands, and arms. 

Information/Application Contact:

Office of Religious Education
3424 Wilshire Blvd.
Los Angeles CA 90010
FAX: 213-637-6115
E-Mail: employment@la-archdiocese.org
© The Roman Catholic Archbishop of Los Angeles,
a corp. sole. All Rights Reserved