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Executive Assistant

Government & Community Relations

Posted 5/15/2018 until 9/6/2018


​Position Summary

The Executive Assistant, under the supervision of the Department Director, assists in the ongoing review and strategic response to legislation and government policies that affect the Archdiocese. The Executive Assistant will be responsible for performing a number of administrative duties for both the Office of Government and Community Relations and the Office of Immigration affairs. The ideal candidate is highly self-motivated, professional, and capable of prioritizing tasks in a fast-paced environment.


Duties and Responsibilities

Because all Archdiocesan employees represent the Roman Catholic Church, they are expected to conduct themselves in accordance with the goals and mission of the Church as they carry out their duties and responsibilities. The Executive Assistant:


· Serves as the principal contact and source of information for anyone contacting the department.

· Answers and routes phone calls, mail and e-mail messages and may handle wide-range information dissemination.

· Purchases and maintains inventory of supplies for office

· Maintains a database of new legislation introduced at the state and federal levels.

· Coordinates daily calendars, plans and schedules meetings, and coordinates travel arrangements

· Supports the offices in reaching out to congressional, state and local elected officials

· Maintains a database of all elected officials whose home districts are within the boundaries of the Archdiocese.

· Collaborates with other Archdiocesan departments and at times takes the lead on coordinating and monitoring projects and events

· Monitors budget including tracking expenditures; and prepare spreadsheets for budgets

· Performs other duties and responsibilities as may be delegated from time to time by both offices

​​High standards of ethics and confidentiality to handle sensitive information.


Education and Experience

Any combination of experience and education likely to provide the required knowledge, skills and abilities, typically:


· Bachelors Degree,

· Two years of related administrative experience,

· Fluency in English and Spanish,

· Proficiency with Adobe, Outlook, and Microsoft Office suite including Word, Excel, and Power Point.


Knowledge of:

· The teachings of the Catholic Church.

· Archdiocesan and Church policies, procedures and organization.

· Basic civics; and structure, function, and processes of government

· Office procedures and business etiquette.


Ability to:

· Maintain confidentiality.

· Display sensitivity to various situations and needs.

· Work with a wide range of communities within the Archdiocese

Information/Application Contact:

Government & Community Relations
3424 Wilshire Blvd.
Los Angeles CA 90010
FAX: 213-637-6115
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