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Executive Assistant/HR Coordinator

La Reina High School and Middle School

Posted 7/10/2018 until 7/23/2018


La Reina High School & Middle School is seeking an Executive Assistant and Human Resources Coordinator to support the Head of School.  This is a 12-month, part-time position.  La Reina High School & Middle School is a private, Catholic, college preparatory school for young women in grades 6-12 and is sponsored by the Sisters of Notre Dame.


Executive Assistant Duties:

·        Manages Head of School’s schedule on and off campus.

·        Prepares and maintains correspondence, memos, reports, and letters using word processing, spreadsheet, database or presentation software.

·        Maintains an efficient organizational system of documents and files.

·        Reads and analyzes incoming memos, submissions and reports to determine their significance and plan their distribution.

·        Coordinates the Head of School Coffees and Faculty and Staff Anniversary Dinner.

·        Issues keys to faculty and staff.

·        Provides support to the Board of Trustees.  Maintains address/contact information for all Board Members.


Human Resources Coordinator Duties:

·        Serves as the Human Resources Generalist for all functional areas including benefits, recruiting, employee relations and legal compliance.

·        Coordinates recruiting in a timely, cost-effective manner.  Conducts new employee onboarding. 

·        Maintains accurate databases and complete files for employment.  Coordinates school benefits program.

·        Oversees/issues, collects and forwards personnel information forms.  Completes verification of employment forms.

·        Prepares Employment Agreements in collaboration with the Controller for faculty and staff.

·        Prepares Employment Agreements in collaboration with the Athletic Director for coaching staff.



·         Bachelor’s degree preferred.

·         3 years experience as Executive Assistant; 3 years experience in Human Resources.

·         Experience in school environment a plus.

·         Outstanding interpersonal and phone communication skills.

·         Superior writing and organizational skills.

·         Ability to maintain confidential information with tact and discretion.

·         Proven organizational skills with strong attention to detail.

·        Ability to work independently, exercise sound judgment, and be adaptive to a fast-paced environment.

·        Advanced skills in Microsoft Word, Excel, Outlook and PowerPoint.

·        Working proficiency in Blackbaud’s Education Edge and Raiser’s Edge; Microsoft Publisher or Adobe InDesign a plus.  Willingness and ability to learn additional applications as needed.


Qualified candidates are asked to submit a cover letter and resume to, with the job title in the subject line of the email. Please do not call the offices regarding employment inquires.  La Reina is an equal opportunity employer.​

Information/Application Contact:

La Reina High School and Middle School
106 W. Janss Rd.
Thousand Oaks CA 91360
FAX: 8054956494
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