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Executive Assistant/HR Coordinator

La Reina High School and Middle School

Posted 7/10/2018 until 7/23/2018

Description:

La Reina High School & Middle School is seeking an Executive Assistant and Human Resources Coordinator to support the Head of School.  This is a 12-month, part-time position.  La Reina High School & Middle School is a private, Catholic, college preparatory school for young women in grades 6-12 and is sponsored by the Sisters of Notre Dame.

 

Executive Assistant Duties:

·        Manages Head of School’s schedule on and off campus.

·        Prepares and maintains correspondence, memos, reports, and letters using word processing, spreadsheet, database or presentation software.

·        Maintains an efficient organizational system of documents and files.

·        Reads and analyzes incoming memos, submissions and reports to determine their significance and plan their distribution.

·        Coordinates the Head of School Coffees and Faculty and Staff Anniversary Dinner.

·        Issues keys to faculty and staff.

·        Provides support to the Board of Trustees.  Maintains address/contact information for all Board Members.

 

Human Resources Coordinator Duties:

·        Serves as the Human Resources Generalist for all functional areas including benefits, recruiting, employee relations and legal compliance.

·        Coordinates recruiting in a timely, cost-effective manner.  Conducts new employee onboarding. 

·        Maintains accurate databases and complete files for employment.  Coordinates school benefits program.

·        Oversees/issues, collects and forwards personnel information forms.  Completes verification of employment forms.

·        Prepares Employment Agreements in collaboration with the Controller for faculty and staff.

·        Prepares Employment Agreements in collaboration with the Athletic Director for coaching staff.

Requirements:

Requirements:

·         Bachelor’s degree preferred.

·         3 years experience as Executive Assistant; 3 years experience in Human Resources.

·         Experience in school environment a plus.

·         Outstanding interpersonal and phone communication skills.

·         Superior writing and organizational skills.

·         Ability to maintain confidential information with tact and discretion.

·         Proven organizational skills with strong attention to detail.

·        Ability to work independently, exercise sound judgment, and be adaptive to a fast-paced environment.

·        Advanced skills in Microsoft Word, Excel, Outlook and PowerPoint.

·        Working proficiency in Blackbaud’s Education Edge and Raiser’s Edge; Microsoft Publisher or Adobe InDesign a plus.  Willingness and ability to learn additional applications as needed.

 

Qualified candidates are asked to submit a cover letter and resume to tguevara@lareina.com, with the job title in the subject line of the email. Please do not call the offices regarding employment inquires.  La Reina is an equal opportunity employer.​

Information/Application Contact:

La Reina High School and Middle School
106 W. Janss Rd.
Thousand Oaks CA 91360
FAX: 8054956494
E-Mail: tguevara@lareina.com
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