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Administrative Secretary (Bilingual English/Spanish)

Archbishop’s Office

Posted 11/30/2018 until 1/31/2019

Description:

POSITION SUMMARY:

Provides secretarial support and assistance to Office of the Archbishop; efficiently performs a variety of secretarial and administrative duties in support of supervisor's functions. By nature of this office, the position involves exposure to sensitive information and interaction with visitors of the Archbishop necessitating considerable use of confidentiality, diplomacy, discretion, judgment and a professional image.

 

DUTIES AND RESPONSIBILITIES:

Because all Archdiocesan employees represent the Roman Catholic Church, they are expected to conduct themselves according to the goals and mission of the Church in performing their work.

  • Provides backup support to Priest Secretary, Executive Coordinator and Administrative Assistant.
  • Organizes and maintains the files for the Office of the Archbishop.
  • Assists with special projects and requests from the Archbishop, Priest Secretary, Executive Coordinator and Administrative Assistant.
  • Transmit, prepare inter-office memos or e-memos and subsequent follow-up.
  • Provides telephone coverage for the Office of the Archbishop i.e. directing calls to proper person within the office, answering questions directly and routing calls to other offices, check main line voicemail, solve issues, etc.
  • Exhibit a high level of compassion and patience when dealing with callers and visitors to the Archbishop’s Office.
  • Organizes and maintains office supplies.
  •  Handles incoming (opening and sorting) and outgoing (copying, preparing, distributing) mail on a daily basis.
  • Assists with large mailings for the Office of the Archbishop.
  • Utilizes various Microsoft Office Programs, Word Process and Database Programs, Internet Communications and Research.
  • Administers the St. Vibiana Conference Room Calendar.
  • Performs other related duties as required. 

Requirements:

Education and Experience

Any combination of education and experience likely to provide the required knowledge, skills, and abilities, typically:


  • Active member of a Roman Catholic faith community.
  • Two years of secretarial training or college education.
  • Minimum two years of secretarial and/or administrative experience. 
  • Prior experience demonstrating the ability to exercise high level of confidentiality and discretionary judgment.

 

Knowledge, Skills, and Abilities

Knowledge of:


  • Archdiocesan and Roman Catholic Church policies, procedures and organization.
  • Modern office methods and procedures.

 

Skill in:

 

  • Written and oral communication skills in English and Spanish.
  • Word processing and computer software skills.

 

Ability to:

 

  • Maintain a high level of confidentiality.
  • Function as part of a team and work within a group setting.
  • Develop and maintain effective working relationships.
  • Represent the Archbishop on the telephone and when receiving guests in the office.
  • Pay great attention to detail.
  • Communicate effectively in written and oral form.
  • Operate telephone, copier and fax equipment.
  • Operate standard office equipment and computer.
  • Ability to speak (necessary) and write (highly desirable) fluently in English and Spanish
  • Occasionally lift up to 20 pounds.
  • Sit for sustained periods of time on a daily basis.
  • Perform tasks requiring intermittent bending, stooping, and walking.
  • Sustain frequent movement of the fingers, wrists, hands, and arms.



HOW TO APPLY:


Interested candidates must fill out an application, which can be found on our website at: http://archla.org/employmentpdf 

 
The completed application must be submitted, along with a resume to: 
 
Please submit the email with the following subject line: Your First & Last Name, Position applying for, Location​​​​​




Information/Application Contact:

Archbishop’s Office
3424 Wilshire Blvd.
Los Angeles CA 90010
FAX: 213-637-6115
E-Mail: employment@la-archdiocese.org
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a corp. sole. All Rights Reserved