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Administrative Secretary

Office of Religious Education

Posted 11/5/2018 until 1/31/2019



Under general direction, performs diverse administrative and secretarial duties in support of  supervisor(s)’ functions. May supervise routine clerical activities of others.  



Because all Archdiocesan employees represent the Roman Catholic Church, they are expected to conduct themselves according to the goals and mission of the Church in performing their work.

·         Uses computer to type from handwritten material or rough draft copy; reviews drafts and finished documents to ensure correct grammar and spelling; may edit for clarity or effectiveness.  May take and transcribe dictation.

·         Composes and revises correspondence, reports and memos with minimal input from supervisor.

·         Checks various forms for completeness and accuracy.

·         Opens, sorts and distributes mail.

·         Files, including set-up, updates and organization.

·         Provides backup support to Administrative Assistant and/or Executive Secretary.

·         Provides backup support to other clerical employees.

·         Maintains and updates various records and files.

·         Performs research duties to obtain information; collates, organizes and summarizes data for review and action by others.

·         Performs related duties as required. 



Education and Experience

Any combination of education and experience likely to provide the required knowledge, skills, and abilities, typically:

  • Active member of a Roman Catholic faith community.

·         Two years of secretarial training.

·         Minimum of two - four years’ experience in increasing responsible secretarial positions preferably including some experience within the Church.


Knowledge, Skills, and Abilities

Knowledge of:

·         Archdiocesan and Church policies, procedures and organization.

·         Current word processing, spreadsheet and database software.

·         Office procedures and business etiquette.

·         English usage, grammar, spelling, and punctuation.

·         Typing at a mínimum of 45 wpm.

·         Web applications and their usage.

·         Short range organizational planning.

·         Operate standard office equipment and computer.

·         Formatting and generating reports.

·         Written and oral communication.  For positions requiring bilingual skills, the incumbent must also be fluent in English and Spanish or other required language.

·         Public contact.


Ability to:

·         Demonstrate effective writing skills to summarize information and prepare correspondence independently.

·         Maintain confidentiality.

·         Coordinate and delegate various activities with efficiency.

·         Display sensitivity to various situations and needs.

·         Occasionally lift up to 20 pounds.

·         Sit for sustained periods of time on a daily basis.

·         Perform tasks requiring intermittent bending, stooping, and walking.

·         Sustain frequent movement of the fingers, wrists, hands, and arms.



Interested candidates must fill out an application, which can be found on our website at:
The completed application must be submitted, along with a resume to: 

Please submit the email with the following subject line:
Your First & Last Name, Position applying for, Location​​

Information/Application Contact:

Office of Religious Education
3424 Wilshire Blvd.
Los Angeles CA 90010
FAX: 213-637-6115
© The Roman Catholic Archbishop of Los Angeles,
a corp. sole. All Rights Reserved