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Administrative Secretary

Office of Religious Education

Posted 11/5/2018 until 1/31/2019

Description:

POSITION  SUMMARY:

Under general direction, performs diverse administrative and secretarial duties in support of  supervisor(s)’ functions. May supervise routine clerical activities of others.  

 

DUTIES AND RESPONSIBILITIES:

Because all Archdiocesan employees represent the Roman Catholic Church, they are expected to conduct themselves according to the goals and mission of the Church in performing their work.


·         Uses computer to type from handwritten material or rough draft copy; reviews drafts and finished documents to ensure correct grammar and spelling; may edit for clarity or effectiveness.  May take and transcribe dictation.

·         Composes and revises correspondence, reports and memos with minimal input from supervisor.

·         Checks various forms for completeness and accuracy.

·         Opens, sorts and distributes mail.

·         Files, including set-up, updates and organization.

·         Provides backup support to Administrative Assistant and/or Executive Secretary.

·         Provides backup support to other clerical employees.

·         Maintains and updates various records and files.

·         Performs research duties to obtain information; collates, organizes and summarizes data for review and action by others.

·         Performs related duties as required. 

Requirements:

MINIMUM QUALIFICATIONS:

Education and Experience

Any combination of education and experience likely to provide the required knowledge, skills, and abilities, typically:

  • Active member of a Roman Catholic faith community.

·         Two years of secretarial training.

·         Minimum of two - four years’ experience in increasing responsible secretarial positions preferably including some experience within the Church.

 

Knowledge, Skills, and Abilities


Knowledge of:

·         Archdiocesan and Church policies, procedures and organization.

·         Current word processing, spreadsheet and database software.

·         Office procedures and business etiquette.

·         English usage, grammar, spelling, and punctuation.

·         Typing at a mínimum of 45 wpm.

·         Web applications and their usage.

·         Short range organizational planning.

·         Operate standard office equipment and computer.

·         Formatting and generating reports.

·         Written and oral communication.  For positions requiring bilingual skills, the incumbent must also be fluent in English and Spanish or other required language.

·         Public contact.

                                                                                                                         

Ability to:

·         Demonstrate effective writing skills to summarize information and prepare correspondence independently.

·         Maintain confidentiality.

·         Coordinate and delegate various activities with efficiency.

·         Display sensitivity to various situations and needs.

·         Occasionally lift up to 20 pounds.

·         Sit for sustained periods of time on a daily basis.

·         Perform tasks requiring intermittent bending, stooping, and walking.

·         Sustain frequent movement of the fingers, wrists, hands, and arms.

 


HOW TO APPLY:

 
Interested candidates must fill out an application, which can be found on our website at: http://archla.org/employmentpdf
 
The completed application must be submitted, along with a resume to: 
 

Please submit the email with the following subject line:
Your First & Last Name, Position applying for, Location​​



Information/Application Contact:

Office of Religious Education
3424 Wilshire Blvd.
Los Angeles CA 90010
FAX: 213-637-6115
E-Mail: employment@la-archdiocese.org
© The Roman Catholic Archbishop of Los Angeles,
a corp. sole. All Rights Reserved