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Director of Operations and Communication

St. Paul the Apostle Catholic Community

Posted 12/6/2018 until 1/31/2019

Description:

The Director of Staff & Communication manages the communications, operational, financial and administrative processes and duties of the Parish. He or she also provides senior executive support to the Pastor and Principal.​

Requirements:

Finance/Accounting

  • Participates in development of annual budget; ensures expenditures throughout year comply with approved budget.
  • Oversees maintenance of accurate records concerning financial transactions; ensures required Parish and government reports are filed as necessary.
  • Assists in preparation and presentation of financial reports as required.
  • Oversees payroll, ensuring employees are paid in accordance with appropriate laws, and payroll reports are filed as necessary.

 

Personnel

  • Participates with Pastor and principal in developing personnel policies and benefits
  • Selects, trains, and supervises office and maintenance personnel.
  • Coordinates benefits issues with Archdiocesan Human Resources Department.
  • Resolves employee relations problems; assists employees in filing for benefits (e.g., retirement, insurance).

 

Facilities

  • Recommends major repairs, and construction requiring expenditures in excess of budget; coordinates repair/construction activities to ensure they are made on time and within budget.
  • Responsible for the maintenance, cleanliness, timely repair and/or replacement of all Parish property.
  • Establishes and maintains an inventory of equipment and supplies and arranges for replacement as needed; purchases equipment and supplies, ensuring quality consistent with cost and service.
  • Coordinates set-ups for events and meetings with the committees and maintenance staff.
  • Supervises the gardening service and maintenance of the grounds.
  • Follows up to see that purchases and repairs are completed on schedule.

 

Office/Administration

  • Supervises orderly maintenance of all records.
  • Ensures effective clerical support for church and school and others; provides training and guidance to staff as necessary.
  • Works with volunteers to assist in various administrative and office duties.
  • Supervises the maintenance of a master calendar and implements the scheduled use of facilities in accordance with the scheduled events.
  • Maintains confidential personnel records and reports.

 

Communications

  • Oversees preparation, printing, publishing and distribution of all publications as needed.
  • Coordinate the collection of content from all sources and ensure all the information is distributed and published efficiently and on schedule.
  • Ensure development and maintenance of all parish websites.
  • Develop systems to evaluate the effectiveness of current communication channels and identify areas of improvement or need.

General

  • Acts as a resource person for parish employees, members and others.
  • Reviews procedures and develops new methods to improve efficiency or reduce costs; oversees implementation of computers and software including identifying where they would be most useful; ensures staff is trained and systems properly utilized.
  • Actively supports philosophy and goals of the Parish; attends Church and School events; assists with ministries, outreach and similar activities.
  • Supports pastoral and administrative projects and new initiatives.
  • Ability to work with church and school in developing and monitoring strategic plans.

Information/Application Contact:

St. Paul the Apostle Catholic Community


E-Mail: gmartinez@sp-apostle.org
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