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Notre Dame Academy Schools of Los Angeles

Posted 1/2/2019 until 2/8/2019


This position is an integral team member of the NDA organization and will work closely with the outside Controller/CFO to maintain and improve established accounting processes, procedures and control environment to ensure NDA assets are safeguarded and reliable financials are generated for Management and the Board of Directors. The Accountant will be responsible for the accurate and complete recording of all accounting/financial transactions with some limited HR administrative support. Accounting records will be maintained on an accrual basis and GAAP compliance.



Essential Duties and Responsibilities may include (other duties may be assigned):


  1. Accounts Payable-

·      Process all vendor invoices and prepare payments based on due dates in a timely manner

·      Ensure all vendor invoices are approved, supported, budgeted and properly allocated

·      If expense is for restricted funds, make sure it is coded accordingly

·      Review and process credit card expenditure, employee reimbursements with proper documentation and in accordance with company policy

·      Review bank balance prior to cutting checks


  1. Payroll and Benefits

·      Receive, review and process timesheets (approved) in outside third-party payroll system; ensure allocation is accurate (if needed)

·      Maintain and update employee data in QB online and payroll system

·      Maintain accurate records to include pay data, health benefits, 401k, etc.


  1. Revenues
    • Record tuitions and other school related revenues accurately and timely
    • Reconcile grant, contribution revenues in QB with Development records
    • Assist with tracking of restricted funds as needed


  1. Month end

·      Prepare month end bank, credit card reconciliations

·      Provide support as needed for other Balance Sheets accounts as needed

·      May assist with accrual entries and preparation of draft financials

·      Complete month end close checklist as needed


  1. Human Resources Assistance as needed
    • Assist with employee benefits (insurance, 401k) plan as needed
    • Ensure new hire, termination documents are maintained for payroll  
    • Review Employee Handbook and be familiar with all HR related paperwork that needs to be maintain by accounting


  1. Other accounting areas
    • Record cash receipts accurately-donations, event proceeds etc.
    • Maintain expense allocation based cost allocation methodologies
    • Maintain fixed assets schedules
    • Prepare/maintain filing of government requirements-property tax, 1099
    • Assist with audit schedules, ensemble supporting documents, coordinate information with auditors and work with auditors
    • Support review of audit reports, 990 etc. as needed
    • Assist with budget preparation as needed


  1. Recordkeeping and Policies
    • Follow, maintain established financial policies and procedures; update and make recommendations to improve as needed
    • Organize financial information and data for easy retrieval and audit ready
    • Maintain electronic files on server in an organized fashion (already set up)
    • Keep all confidential data locked and secured
    • Maintain adequate segregation of duties/internal control environment


  1. Other

·      Special projects support and assistance as needed

·      Adhere to all company policies

·      Promote positive team environment and maintain service to other departments




Ideal Candidate will have the following attributes

  • B.S. or B.A. in accounting with at least 3 years of relevant operational accounting experience
  • Relevant nonprofit accounting experience (schools, restricted funding, cost allocation principles) a plus
  • Intermediate or advance user of QB online and Excel
  • Ability to work with deadlines and manage work with little supervision
  • Solid communication skills
  • Detail oriented, organize and analytical
  • Experience in basic HR administrative support a plus​

Information/Application Contact:

Notre Dame Academy Schools of Los Angeles

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