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Program Coordinator

Catholic Education Foundation

Posted 1/16/2019 until 4/30/2019



Under the direction, management, and supervision of the Senior Program Officer, the program coordinator will perform application review processing, income assessment, data entry, quality control, scanning and archiving of tuition award applications. 



Because all Archdiocesan employees represent the Roman Catholic Church, they are expected to conduct themselves according to the goals and mission of the Church in performing their work.


  • Review and process of tuition award applications for all three cycles (15,000 – 20,000 applications annually).
  • Assesses income eligibility by reviewing all forms of income including tax returns, government aid, etc.
  • Review and completely process a minimum of 100 applications daily
  • Works directly with parents and schools on application process at school sites within the three counties of the Archdiocese of Los Angeles.
  • Follows up with and works with principals to gather all necessary documentation to correct incomplete applications.
  • Explains program policies and procedures to parents/guardians as they come through the applications process.
  • Explains to parents/guardians CEF’s eligibility guidelines and proof of income required for program funding.
  • Data enters applications.
  • Prepare and assist with tuition award files (hard files and e-files)
  • Scan applications and prepare for archiving and auditing purposes.
  • Assist with designated programs as needed
  • Assist with program related mailings
  • Assist with CEF events as needed
  • Assist with logistics, setup and breakdown of all CEF On-site processing.


Education and Experience

Any combination of education and experience likely to provide the required knowledge, skills, and abilities, typically:

  •  ​
  • Bi-lingual (English & Spanish)
  • High school diploma or equivalent
  • Two+ years of work experience
  • Strong analytical and critical thinking skills
  • Strong organizational skills and the ability to meet deadlines & handle multiple tasks
  • Maintain a high level of accuracy, efficiency, and detailed orientated
  • Maintain a high level of confidentiality and display sensitivity to various situations and needs
  • Must be fingerprinted
  • Work with a team as well as independently
  • Excellent Customer service/people skills

Knowledge, Skills and Abilities


Knowledge of:


  • Data Entry experience
  • Proficient in Windows, Office Suite and PC hardware support
  • Must adapt to an environment that promotes teamwork and collaboration
  • Team player, maintain effective working relationships



Skills in: 

  • Critical thinking and analytical skills
  • Customer service skills


Ability to:        

  • Work independently with initiative
  • High level of confidentiality.
  • To drive to various on-site locations within the three counties of the Archdiocese of Los Angeles
  • Work flexible hours day, afternoons and/or evenings
  • Must be fingerprinted
  • Work with the public (parents/guardians/foster parents, school staff and/or school principals)
  • Occasionally lift up to 20 pounds.
  • Sit for sustained periods of time on a daily basis.
  • Perform tasks requiring intermittent bending, stooping, and walking.
  • Sustain frequent movement of the fingers, wrists, hands and arms.


Interested candidates must fill out an application, which can be found on our website at: 

The completed application must be submitted, along with a resume to: 

Please submit the email with the following subject line:

Your First & Last Name, Position applying for, Location​

Information/Application Contact:

Catholic Education Foundation
3424 Wilshire Blvd.
Los Angeles CA 90010
FAX: 213-637-6115
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