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Database Analyst/ Advancement Coordinator

Louisville High School

Posted 6/12/2019 until 7/31/2019


 The Database Analyst/ Advancement Coordinator will provide database management, analysis, and administrative support to Louisville’s Advancement Department. This Department is a highly collaborative environment where all team members must be able to work independently but also support each other when necessary. We are seeking a highly competent, efficient individual with strong people skills and a collaborative spirit. All candidates must show initiative and a desire to constantly learn and improve.

 The Database Analyst/ Advancement Coordinator main responsibility is to maintain our Raiser’s Edge (RE) database and mine the data to help the Advancement Office reach its growth objectives. Specific database responsibilities include:

  • Accurately and consistently input donor, gift and financial information
  • Maintain the integration between the school’s primary database (Core) and RE; and RE and Financial Edge (FE)
  • Add information into RE to make it a more robust database that can be mined for specific needs (includes student activities information, wealth management, constituent codes, relationship data, etc.)
  • Build queries to help identify donor potential, build guest lists, pull giving reports, create our annual financial report, etc.
  • Provide weekly donor reports for President and Director of Advancement
  • The Database Analyst/ Advancement Coordinator will also be responsible for managing other Advancement event software and perform the following:
  • Input data, oversee auctions and run event software the night/day of event
  • Be present at all major fundraising events (3) and special events (2-3) throughout the year
  • Manage matching pledges and gifts through third-party corporate matching portals
  • Confirm receipt of funds and reconcile monthly bank statements through merchant account portals
  • Build event registration forms, monitor guest response and sales, generate reports and handle simple website updates through school Blackbaud website
  • The Database Analyst/ Advancement Coordinator will also be responsible for leading or assisting in the following mailings:
  • Generate tax receipts and gift acknowledgments
  • Create recipient lists and assist with preparation of large mailings
  • Lead segmentation, letter generation and mailing process for annual fund appeal
  • The Database Analyst/ Advancement Coordinator is part of a larger collaborative team and must be able to be a supportive team player. We work very closely with one another and frequently brainstorm, discuss creative approaches and assist each other when necessary. The Advancement Office frequently supports the Admissions Office and all members must be willing and able to help where needed, build team camaraderie and exhibit a cooperative spirit.


  • Bachelor’s Degree in Information Systems/Computer Science, or related fields, and/or certificate or equivalent work experience
  • At least two (2) years experience with relational databases, preferably RE and Core.
  • Proficiency in the use of data systems, including familiarity with the processes for data storage, upload, retrieval, back-up and security
  • Knowledge of nonprofit institution operations and IRS requirements in posting and acknowledging gifts
  • Ability to handle sensitive and confidential information in a manner that complies with government regulations and professional fundraising standards
  • Excellent attention to detail and highly organized
  • Basic knowledge of accounting/bookkeeping
  • Proficiency in Microsoft Office Suite
  • Ability to handle multiple complex projects and tasks simultaneously
  • Strong writing and analytical skills
  • Able to work effectively in a collaborative setting
  • Able to lift heavy objects (up to 25 lbs.) in preparation for events
Interested candidates should send their resumes to Please put the job title in the subject line.

About Louisville: Founded in 1960, Louisville High School is a Catholic college preparatory high school for young women with a long and proud academic tradition. Louisville seeks employees who are enthusiastic about ongoing professional learning and engaging students in their development. 

The school offers a competitive salary, excellent benefits, and a friendly, beautiful campus setting. 

To learn more about the School please visit our website at ​​

Information/Application Contact:

Louisville High School

Woodland Hills CA 91364
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