Navigate Up
Sign In
Login
Access your ACES WebMail
The Archdiocese of Los Angeles Web Portal
 

 Resources

 

OFFICE MANAGER/EXECUTIVE ASSISTANT

ARCHDIOCESE OF LOS ANGELES

Posted 10/21/2019 until 1/31/2020

Description:

POSITION SUMMARY:

To efficiently perform a variety of secretarial and routine administrative duties in support of department head or one or more senior Church official or other executive.

DUTIES AND RESPONSIBILITIES:

Because all Archdiocesan employees represent the Roman Catholic Church, they are expected to conduct themselves according to the goals and mission of the Church in performing their work.

 Administrative

  •  Coordinates various meetings, workshops, and other activities and events. 
  • Takes dictation and/or transcribes.
  • Takes minutes at meetings
  • Composes and revises correspondence and memos. 
  • Proofreads correspondence, memos, and reports. 
  • Checks various forms for completeness and accuracy
  • Maintains and updates various records and files
  • Photocopies correspondence, memos, and reports
  • Schedules appointments 
  • Makes travel arrangements
  • Answers and screens phone calls.
  • Uses tact and diplomacy to handle sensitive calls and situations and refers them appropriately. 
  • May perform bilingual secretarial duties, including translating 
  • Receives and directs visitors
  • Opens, sorts, and distributes mail. 
  • May perform research work. 
  • Assists in special projects as necessary 
  • May supervise and monitor work of assigned personnel 
  • Provides backup support to other clerical employees. 
  • Orders and distributes supplies. 
  • Performs related duties as required.

 Financial

  • Records the expenses of the Regional Office in the Archdiocesan accounting system 
  • Pays Regional Office bills in a timely manner
  • Balances and reconciles the Regional Office checking account
  • Assists with preparing and monitoring the Budget of the Regional Office
  • Performs related duties as required

Requirements:

Education and Experience

Any combination of education and experience likely to provide the required knowledge, skills, and abilities, typically:

  •  Active member of a Roman Catholic faith community.
  • High School graduation or equivalent. 
  • 2 years of secretarial training
  • 4 years of secretarial experience.

 Knowledge, Skills, and Abilities

 Knowledge of:

  •  The mission and organizational structure of the Catholic Church
  • Office procedures and business etiquette. 
  • Current word processing, spreadsheet, and database software. 
  • English usage, grammar, spelling, and punctuation. 
  • Simple bookkeeping and record keeping methods and procedures.

 Skill in:

  •  Shorthand or experience in transcribing from a machine. 
  • Typing speed sufficient to meet production requirements (minimum of 60 wpm). 
  • Operating a computer. 
  • Written and oral communication. For positions requiring bilingual skills, the incumbent must be fluent in English and Spanish or other required language.
  • Delegating tasks. 
  • Public contact.
  • Report assembling. 
  • Short-range organizational planning. 
  • Telephone communications.

 Ability to:

  •  ​Maintain confidentiality
  • Compose correspondence and summarize information independently. 
  • Occasionally lift up to 20 pounds. 
  • Sit for sustained periods of time on a daily basis. 
  • Perform tasks requiring intermittent bending, stooping, and walking. 
  • Sustain frequent movement of the fingers, wrists, hands, and arms.

HOW TO APPLY:

Interested candidates must fill out an application, which can be found on our website at: http://archla.org/employmentpdf

The completed application must be submitted, along with a resume to:employment@la-Archdiocese.org

Please submit the email with the following subject line:

Your First & Last Name, Position applying for, Location

 

Information/Application Contact:

ARCHDIOCESE OF LOS ANGELES
3424 Wilshire Blvd
Los Angeles CA 90010
FAX: 213-637-6116
E-Mail: employment@la-archdiocese.org
© The Roman Catholic Archbishop of Los Angeles,
a corp. sole. All Rights Reserved