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Posted 10/21/2019 until 1/31/2020



To efficiently perform a variety of secretarial and routine administrative duties in support of department head or one or more senior Church official or other executive.


Because all Archdiocesan employees represent the Roman Catholic Church, they are expected to conduct themselves according to the goals and mission of the Church in performing their work.


  •  Coordinates various meetings, workshops, and other activities and events. 
  • Takes dictation and/or transcribes.
  • Takes minutes at meetings
  • Composes and revises correspondence and memos. 
  • Proofreads correspondence, memos, and reports. 
  • Checks various forms for completeness and accuracy
  • Maintains and updates various records and files
  • Photocopies correspondence, memos, and reports
  • Schedules appointments 
  • Makes travel arrangements
  • Answers and screens phone calls.
  • Uses tact and diplomacy to handle sensitive calls and situations and refers them appropriately. 
  • May perform bilingual secretarial duties, including translating 
  • Receives and directs visitors
  • Opens, sorts, and distributes mail. 
  • May perform research work. 
  • Assists in special projects as necessary 
  • May supervise and monitor work of assigned personnel 
  • Provides backup support to other clerical employees. 
  • Orders and distributes supplies. 
  • Performs related duties as required.


  • Records the expenses of the Regional Office in the Archdiocesan accounting system 
  • Pays Regional Office bills in a timely manner
  • Balances and reconciles the Regional Office checking account
  • Assists with preparing and monitoring the Budget of the Regional Office
  • Performs related duties as required


Education and Experience

Any combination of education and experience likely to provide the required knowledge, skills, and abilities, typically:

  •  Active member of a Roman Catholic faith community.
  • High School graduation or equivalent. 
  • 2 years of secretarial training
  • 4 years of secretarial experience.

 Knowledge, Skills, and Abilities

 Knowledge of:

  •  The mission and organizational structure of the Catholic Church
  • Office procedures and business etiquette. 
  • Current word processing, spreadsheet, and database software. 
  • English usage, grammar, spelling, and punctuation. 
  • Simple bookkeeping and record keeping methods and procedures.

 Skill in:

  •  Shorthand or experience in transcribing from a machine. 
  • Typing speed sufficient to meet production requirements (minimum of 60 wpm). 
  • Operating a computer. 
  • Written and oral communication. For positions requiring bilingual skills, the incumbent must be fluent in English and Spanish or other required language.
  • Delegating tasks. 
  • Public contact.
  • Report assembling. 
  • Short-range organizational planning. 
  • Telephone communications.

 Ability to:

  •  ​Maintain confidentiality
  • Compose correspondence and summarize information independently. 
  • Occasionally lift up to 20 pounds. 
  • Sit for sustained periods of time on a daily basis. 
  • Perform tasks requiring intermittent bending, stooping, and walking. 
  • Sustain frequent movement of the fingers, wrists, hands, and arms.


Interested candidates must fill out an application, which can be found on our website at:

The completed application must be submitted, along with a resume

Please submit the email with the following subject line:

Your First & Last Name, Position applying for, Location


Information/Application Contact:

3424 Wilshire Blvd
Los Angeles CA 90010
FAX: 213-637-6116
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a corp. sole. All Rights Reserved